Everything Your PMS, Spreadsheets, and Cleaning Tools Don't Do
CohostIQ is the operational and billing layer for cohosts. Owner statements, cohost payout math, cleaning, maintenance, supplies, and the QuickBooks sync to tie it all together.
CohostIQ vs. The Tools You Already Use
We're not a PMS replacement. On the cleaning side, we do everything Turno does except run their marketplace, and we add the billing tie-in nobody else has. We're the layer that connects your operations to your owner billing so nothing gets dropped between systems.
Comparison reflects core product surface area. Many of these tools integrate with CohostIQ rather than competing with it.
🔗 PMS Integration & Enhanced Operations
CohostIQ connects to your existing PMS like Hospitable. We pull in reservation and property data, then add the billing, reporting, cleaning, and team management your PMS doesn't cover. You keep using your PMS for guests, channels, and messaging.
- OAuth connection to Hospitable, with more PMS platforms on the way
- Automatic reservation sync for accurate billing calculations
- Enhanced reporting beyond what your PMS offers
- Keep using your PMS for guest communication and channel management
- Add operational tools your PMS is missing
- Single source of truth for financial and operational data
🛠 Maintenance & Property Item Tracking
Never let a repair slip through the cracks. Track every appliance and item at each property, identify repeat offenders, and keep a complete maintenance history. Plus, tickets can be auto-created from your existing tools.
- Track appliances, furniture, and items per property with purchase dates and warranties
- Identify repeat offenders, items that keep breaking down
- Auto-create tickets from Hospitable, HostBuddy, and Turno integrations
- Assign tasks to maintenance staff or contractors with notifications
- Link maintenance costs to specific items and properties for accurate billing
- Complete history log showing all work done on each item
🔧 Mobile App for Maintenance Crews
A field-ready app for in-house maintenance staff and contractors. Tickets show on the technician's phone with full property and item history, so they walk in already knowing what they're working on. They mark complete with photos and parts used, and the cost lands on the right owner statement automatically.
- Assigned tickets with property, item, and full repair history on hand
- Photo uploads of the problem and the completed fix
- Log parts used, labor hours, and notes per ticket
- Optional GPS check-in to confirm arrival
- Push notifications and SMS for new and updated assignments
- Single sign-on from the manager portal, no separate contractor accounts
- Costs flow straight to the owner statement with full audit trail
🧹 Full Cleaning Operations
Run your in-house cleaners end to end, or bring in your Turno templates and projects. Either way, cleaning is a first-class part of CohostIQ, and every dollar spent on cleaning lands on the right owner's statement automatically.
- Jobs auto-created from reservations and turnover schedules
- Preferred cleaner ordering per property with automatic assignment
- Crews with a paid lead and sub members, dispatched as a single unit
- Reusable templates with spaces, tasks, and sub-tasks
- Conditional checklists: items appear based on day of week, guest count, pet count, or season
- Four pay models per template: total job, lead + sub, per hour, or per room
- Per-cleaner pay overrides by property size, with autosave and bulk fill
- Inspection triggers for new cleaners, long absences, or random audits
- Direct import from Turno templates with side-by-side compare
- Read-only Turno project history synced nightly
📱 Mobile App for Cleaners
A dedicated mobile app for the people doing the work. Cleaners see their jobs, run the checklist, upload photos, report problems, and track linens. You get a full audit trail behind every turnover.
- Job acceptance, timer, and step-by-step checklist
- Photo uploads tied to specific tasks and rooms
- Problem and damage reporting back to the manager
- Linen removal tracking when laundry goes off-site
- Optional GPS check-in to confirm arrival
- Single sign-on from the manager portal, no separate accounts
- Push notifications and SMS alerts with a full audit log
💵 Cleaner Pay & Payroll
Cleaner pay is calculated per job, totaled per pay period, and paid out the way your cleaners actually want to be paid. Cash, check, Venmo, Zelle, PayPal, Stripe, and QuickBooks payroll (coming soon), with quick-pay deep links to skip the typing.
- Per-cleaner unpaid balance and full payment history
- Quick-pay deep links to Venmo and PayPal with cleaner handles on file
- Pay cleaners through Stripe direct to their bank, or via QuickBooks payroll (coming soon)
- Crew pay split: lead is paid (1099), sub members are hidden labor
- Pay matrix view for fast rate changes across cleaners and property sizes
- Job-level audit of what was earned, when, and who paid it
📦 Supplies, Linens, and Restock Automation
Stop running out of paper towels. Stop losing sheets. CohostIQ tracks every consumable and linen at the property level, scales kits to the size of the home, and triggers a restock job before you hear about it from a guest.
- Build reusable supply kits with per-bedroom, per-bathroom, or fixed scaling
- Property status dashboard with restock progress and low-stock alerts
- Auto-created supply delivery jobs on turnover or calendar triggers
- Linen modes per property: on-site, off-site cleaner, vendor service, or mixed
- Off-site linen checkout tracking with days-out counter
- Item catalog with master inventory and unit costs
💰 Automated Billing & Owner Statements
Stop spending hours on spreadsheets. CohostIQ automatically generates professional owner statements, tracks expenses, and ensures you never miss a billable item again.
- Automatic statement generation from reservation data
- Customizable fee structures per property or owner
- Track expenses with receipts and categorization
- Support for management fees, cleaning fees, and pass-through costs
- PDF export for easy sharing with owners
- All Airbnb payout methods: cohost payouts, host-only fees, and split payouts
- QuickBooks integration so statements post directly without double entry
💵 Every Airbnb Payout Method, Handled
Airbnb keeps changing how payouts work, and every owner seems to be on a different method. CohostIQ handles all of them. The fee math is right whether your owners are on cohost payouts, host-only fees, or split payouts, with no manual workarounds.
- Cohost Payouts: Airbnb pays you directly, then you pay your owner their share
- Host-Only Fees: Airbnb pays the owner, and your management fee is deducted automatically
- Split Payouts: Airbnb splits the payout between you and the owner based on your agreement
- Different owners can be on different methods, and our calculations are correct for each
- Per-property payout rules so different owners can be on different methods
- Accurate fee calculations regardless of which method each property uses
📚 QuickBooks Integration for Owners
Keep your books in sync without double entry. CohostIQ connects directly to QuickBooks so owner statements, expenses, and payouts flow automatically into your accounting. Saves hours every month and keeps the financials accurate.
- Automatically sync owner statements and invoices to QuickBooks
- Map revenue, management fees, and expenses to your QuickBooks chart of accounts
- Push owner payouts directly into QuickBooks for clean reconciliation
- Expense categorization carries over, no reclassifying in QuickBooks
- Per-owner and per-property financial records synced automatically
- Eliminate manual data entry and reduce accounting errors
👥 Team & Vendor Management
Coordinate your entire team from one platform. Assign roles, manage permissions, schedule cleaners, and communicate with contractors, all without leaving CohostIQ.
- Role-based permissions (Admin, Manager, Cleaner, Maintenance, etc.)
- Automatic cleaning task creation from reservations
- Assign specific properties to specific team members
- Track task completion and team performance
- Vendor/contractor profiles with contact info and rates
- Mobile-friendly for field staff
📊 Reporting & Analytics
Make data-driven decisions with comprehensive reports. Track occupancy, revenue, expenses, and trends across your entire portfolio or drill down to individual properties.
- Year-over-year revenue comparison reports
- Occupancy rate tracking by property and time period
- Expense breakdown by category and property
- Average daily rate (ADR) and RevPAR metrics
- Customizable date ranges and filters
- Export to CSV or PDF for further analysis
🔒 Secure Owner Portal
Build trust with complete transparency. Give property owners their own secure login to view reservations, statements, property performance, and maintenance history anytime they want.
- Dedicated login for each property owner
- View upcoming and past reservations
- Access monthly and annual statements
- See property performance metrics
- Review maintenance history and expenses
- Download tax documents and reports
Additional Capabilities
CohostIQ is packed with features to handle every aspect of your vacation rental business.
Email Notifications
Stay informed with automatic email alerts for new reservations, task assignments, maintenance updates, and more.
Document Storage
Store leases, contracts, receipts, and property documents securely. Everything you need in one organized place.
Expense Tracking
Log expenses with receipts, categorize by type, and automatically include them in owner statements.
Purchasing Workflow
Track purchase requests from creation to fulfillment. Know what was ordered, for which property, and who approved it.
QuickBooks Sync
Automatically push owner statements, expenses, and payouts to QuickBooks. No more double entry or manual reconciliation.
Instant Scalability
Adding a new property used to take 1-2 hours of setup. With CohostIQ, it's instant. Scale your portfolio without scaling your workload.
Ready to Transform Your Property Management?
First 2 months are on us when you start your free trial today.