HOA & COA Management That Actually Works
One platform for dues, maintenance, member communication, and financials. No spreadsheets. No email chains. No paper ballots.
From 20-Unit Condos to 500-Home Communities
Homeowner Associations
Single-family communities with shared common areas, landscaping, and amenities. Track dues, manage requests, and keep homeowners informed.
Condo Associations
Multi-unit buildings with shared infrastructure, elevators, lobbies, parking, pools. Manage assessments, reserve funds, and vendor contracts.
Management Companies
Multiple associations under one account. Each community gets its own billing, portal, and reporting, your team sees everything in one dashboard.
Everything Your Board Needs
Dues & Assessment Billing
Monthly, quarterly, or annual dues with flexible rulesets per unit type. Special assessments for capital projects. Late fees auto-applied. Every charge flows into statements and QuickBooks.
Branded Member Portal
Homeowners get a secure login to view their balance, pay dues, submit requests, vote, read announcements, and download documents. Each community gets its own logo, colors, welcome text, and web address, and you choose which sections members can see.
Board Management
Track board roles, president, treasurer, secretary, with appointment dates and full history. Dedicated Action Center with today's calendar, recent activity, and items needing attention.
Maintenance & Work Orders
Members submit requests through the portal. Your team triages, assigns, and tracks every ticket, with drag-and-drop scheduling and a full repair history per asset, so you know what has already been fixed on that roof before you approve the next quote.
Automated Duty Discovery & Scheduling
Upload your CC&Rs, meeting minutes, a vendor contract, a reserve study, or an inspection report, and CohostIQ reads it and pulls out what someone actually has to do, the annual backflow inspection, the quarterly board meeting, the reserve contribution, with the due date, how often it repeats, and the section it came from. Accept the ones that matter as duties and dismiss the rest, then turn a duty into a schedule that repeats or a work order for your team. When a document states a rule but never says when to enforce it, CohostIQ tells you what's missing and suggests the duty you'd need.
Member Duties & Recurring Work
Assign a duty to a homeowner or a board member and CohostIQ emails them and puts it in their portal task list with a due date. Duties that need proof, an insurance certificate, a signed acknowledgment, stay open until the document is actually uploaded. Recurring work runs on a real schedule: twice a week, every other Tuesday, the first Monday of the month, quarterly, or annually.
Document Management
Store CC&Rs, bylaws, meeting minutes, financial reports, and community notices in folders you organize yourself. Every upload records who added it, board member or homeowner, so the file history still makes sense months later. Members download what they need from the portal.
Reporting & QuickBooks Sync
Financial reports, expense tracking, and tax records, all exportable. QuickBooks integration pushes statements, dues, and expenses automatically. Year-end is a formality.
Board Elections & Voting
Run a real election, not just a poll. Open a nomination window, let members put their own name forward, review each candidate, then certify the ballot before voting opens. Set seat counts, who may run, who may vote, a quorum, and an optional dues-current requirement. Ballots are encrypted and results release on your schedule.
Violations & Compliance
Log a violation against a property, attach a fine, and track it from first notice through resolution. Members see their own violations in the portal, so nobody argues about whether they were told.
Meetings & Announcements
Schedule meetings with a date, location or virtual link, and a published agenda. Attach the minutes document when it's ready. Post announcements straight to the portal so the whole community sees the same message.
Buildings & Common Areas
Track the physical community, not just a list of addresses. Each building carries its own structure, roof, life-safety, utility, and insurance and reserve detail, with its units assigned to it. Amenities, pool, elevator, clubhouse, parking, are tracked community-wide or per building, with inspection and permit dates that stay quiet until something is actually due. Open a work order directly against a building or an amenity.
Online Dues Payments
Members pay dues by card or bank transfer directly from the portal, powered by Stripe. Set up reminder rules, so many days before the due date, or after the grace period ends, and they send themselves.
Up and Running in an Afternoon
No PMS to connect, no reservations to import, just your properties and members.
Import Your Community
Upload one CSV with your properties and members. CohostIQ creates everything in a single pass.
Set Up Dues
Configure dues rulesets, monthly, quarterly, or annual. Set amounts by unit type or lot size.
Invite Your Board
Add board members, assign roles, and open the member portal. Your community is live.
Priced for Your Community, Not a Sales Quota
Pricing is based on the number of units in your community. No setup fee, no per-user charge, no minimum portfolio size, and no 60-day implementation before you can use it.
Up to 25 units
Works out to $2.36 per unit at 25 units.
26 – 50 units
Works out to $1.98 per unit at 50 units.
51 – 100 units
Works out to $1.69 per unit at 100 units.
101 – 200 units
Works out to $1.25 per unit at 200 units.
Your cost per unit drops as the community grows.
Over 200 units, or managing several associations? Get a quote, we price larger portfolios individually, and we’ll show you the comparison against whatever you’re using now.
No Feature Tiers
Every association gets the whole toolset, dues billing, the branded member portal, board elections, violations, architectural review, buildings and common areas, duty discovery from your documents, meetings, maintenance, reporting, and QuickBooks sync. Nothing is held back for a higher plan.
Keep Your Accountant
CohostIQ syncs to QuickBooks. Enterprise platforms typically expect you to move onto their own ledger, which means retraining your treasurer and your CPA at the same time.
No Setup Fee
Onboarding fees of $200 to $1,000 are normal in this category, on top of a month or two of implementation. You upload one CSV and go live the same afternoon.
Guided onboarding included. No contracts, cancel anytime.
What Changes on Day One
Most associations aren’t running bad software. They’re running a spreadsheet, an inbox, and someone’s memory.
Collecting the dues
Who paid, who didn’t, and what the treasurer has to do about it
- The treasurer tracks every unit by hand
- Payments arrive as checks, transfers, and cash
- Late fees get applied when someone remembers
- “What’s my balance?” is a phone call
- Year-end means re-keying it all for the CPA
- Dues billed automatically on your schedule
- Members pay by card or bank transfer in the portal
- Late fees applied by rule, not by memory
- Members check their own balance any time
- QuickBooks stays in sync, so year-end is a formality
Getting things fixed
From “I mentioned it to the president at the mailboxes” to a tracked work order
- Requests arrive by email, text, phone, and hallway
- Half of them never get written down
- No record of what was already repaired
- The same complaint gets reported three times
- Vendors arrive unsure what they came for
- Members submit through the portal
- Every request has a status and an owner
- Full repair history per building and amenity
- Work orders open against the structure itself
- Recurring service runs on a real schedule
Running the association
Elections, minutes, and the obligations buried in documents nobody rereads
- Ballots counted by hand at the annual meeting
- Minutes live in the secretary’s sent folder
- CC&Rs sit in a shared drive, or a filing cabinet
- Nobody is certain which version is current
- Deadlines written into the covenants go unnoticed
- Encrypted online ballots with quorum tracking
- A certified candidate list before voting opens
- Documents in folders, with the uploader named
- Members download what they need themselves
- CohostIQ reads your documents and surfaces the duties in them
Ready to Modernize Your Association?
No contracts, no setup fee, cancel anytime.