The operations and billing layer for cohosts
Your PMS handles guests. CohostIQ handles everything behind the property: owner billing, cleaning operations, maintenance, supplies, and the cohost payout math nobody else gets right.
Connects with the tools you already use
How Much Time Could You Get Back?
Plug in your portfolio. The math uses the same hourly benchmarks shown in the Common Problems section below.
Estimates based on benchmarks from the Common Problems section. Your actual numbers will vary with portfolio mix and current process.
Built for Cohosts, by Cohosts
We've been in your shoes. We know the pain of cohost billing because we've lived it.
My wife Christene and I cohost 78 vacation rentals through Branson Lakes Lodging. For years, every month started with the same routine: rebuilding the owner billing spreadsheet, manually calculating commissions, reconciling cohost payouts, and chasing the credits Airbnb's math always got slightly wrong.
I built CohostIQ to solve those problems for the two of us. There were tools that handled the guest side. Tools for cleaning. Tools for accounting. But nothing connected the operations to the owner billing, and nothing got the cohost payout math right.
Branson Lakes Lodging runs on CohostIQ today. If you've felt the same spreadsheet fatigue, we'd love to help.
We Handle the Billing Complexity
Cohost payouts, host-only fees, split payouts. We support them all.
Handle cohost payouts and host-only fees with ease
Different fee structures for different owners? No problem.
Management fees, cleaning pass-throughs, expense deductions, all automated
Owner statements, expenses, and payouts sync directly to QuickBooks. No double entry.
Sound Familiar?
Every cohost knows these headaches. Here's how CohostIQ eliminates them.
Monthly Owner Billing
25 properties
- Pull reservations from PMS (6 to 8 hrs)
- Calculate commissions per property (6 to 8 hrs)
- Reconcile cohost payouts (8 to 12 hrs)
- Generate owner statements (6 to 8 hrs)
- Handle disputes and corrections (4 to 6 hrs)
- Update spreadsheets and email owners (8 to 10 hrs)
- Reservations sync automatically from PMS
- Commissions calculated per payment ruleset
- Cohost payout credits handled automatically
- Owner statements generated in one click
- All history tracked, disputes resolved instantly
- Owners access statements via their portal
Guest Reports AC Broken Mid-Stay
Emergency maintenance
- Search for HVAC vendor contact info
- No idea if it's under warranty
- No record of past repairs
- Forget to charge owner for the repair
- Owner disputes the charge months later
- Ticket auto-created from guest message
- Warranty info on file for every item
- Repair history shows it's a repeat offender
- Cost automatically added to owner statement
- Full audit trail, no disputes
Onboarding a New Owner's Property
Adding a new client
- Create new spreadsheet tabs for the property
- Manually add to each tool you use
- Set up billing formulas from scratch
- Hope you don't break existing formulas
- No owner visibility until you send a PDF
- Import property from PMS in one click
- Assign a payment ruleset, billing is configured
- Items and appliances tracked from day one
- Owner portal active immediately
- Ready to manage on the first reservation
Coordinating a Same-Day Turnover
Cleaning, supplies, and pay
- Text cleaners to confirm who is taking the job
- No central checklist, no proof of completion
- Cleaner asks for supplies by text, you forget to order
- Track cleaner pay in a separate spreadsheet
- Forget to bill the owner for the cleaning
- Job created from the reservation, preferred cleaner auto-assigned
- Cleaner uses the mobile app with photos and checklist
- Low supplies trigger a restock job automatically
- Pay is tracked per job, paid via Venmo, Zelle, check, Stripe, or QuickBooks payroll (coming soon)
- Cleaning cost flows straight to the owner statement
⚠️ The Cohost Payout Problem
If you use Airbnb's cohost payouts, you already know this headache.
CohostIQ calculates this automatically for every reservation and applies the credit to each owner's statement. No spreadsheets. No guessing. No missed credits.
Save Time, Save Money, Stay Organized
The operational backbone for your portfolio.
Scale Without the Overhead
Adding a new property used to mean hours of setup for billing and operations, and hours every month. Now setup is instant and ongoing billing takes mere seconds. Grow your portfolio without growing your workload.
No More Missed Bills
Track one time and reoccuring owner charges, and maintenance cost. Never forget to bill an owner or miss a reimbursement again. You can even add upcharges for your time and effort!
Complete Organization
Every reservation, task, expense, and document in one place. No more searching through emails and spreadsheets.
Hours Back Every Month
One customer reported saving 30+ hours/month on invoicing alone. That's time you can spend growing your business instead of managing spreadsheets.
Everything You Need to Run Your Rentals
Reservations, maintenance, cleaning, billing, reporting. The whole operational layer in one place.
Owner Billing & Statements
Per-property fee rules, expense pass-throughs, recurring charges, and management fees. Statements generate themselves from synced reservations.
Cohost Payout Math
Every Airbnb payout method handled: cohost payouts, host-only fees, split payouts. Owner credits calculated per reservation. Different owners on different methods, no spreadsheet workarounds.
Cleaning Operations
Jobs auto-created from reservations. Preferred cleaner assignment, mobile checklists with photos, conditional task lists, and cleaner payroll. Cleaning costs flow straight to the owner statement.
Maintenance & Items
Track every appliance with warranty dates and repair history. Spot repeat offenders. Auto-create tickets from Hospitable, HostBuddy, and Turno.
Supplies & Linens
Kit-based supply scaling per property. Auto-restock jobs when stock runs low. Off-site linen checkout tracking so nothing goes missing.
PMS Integration
Connect to Hospitable and other PMS platforms. Reservations and properties sync automatically. Keep using your PMS for guests, channels, and messaging.
QuickBooks Sync
Owner statements, expenses, and payouts post to QuickBooks automatically. Mapped to your chart of accounts. No double entry, no reclassifying.
Owner Portal
Owners log in to view statements, upcoming reservations, performance, and maintenance history. Cuts down on owner email threads.
We Don't Replace Your PMS. We Fill the Gap Behind It.
Most tools cover one slice of the cohost workflow. CohostIQ ties operations to the owner statement so every cleaning, repair, supply, and payout lands on the right bill automatically.
AI Is Great For Guest Messages. Not For Your Owner Statement.
New MCP integrations let an LLM operate your PMS in plain English. Powerful for fuzzy work. Wrong tool for the deterministic work that has to be right, the same way, every single month.
- ● Drafting guest replies and review responses
- ● Suggesting pricing tweaks and copy edits
- ● Summarizing portfolio activity
- ● Open-ended questions about your data
- ✓ Cohost payout credits, calculated correctly every reservation
- ✓ Per-property fee structures applied without drift
- ✓ Owner statement totals that foot to the penny
- ✓ Pet fees, cleaning, and taxes allocated by rule, not by guess
- ✓ "Oops, I forgot to implement that rule" doesn't happen
Ask CohostIQ
Built-in assistant grounded in your actual data. Ask "what was Sunset Villa's revenue last March?" or "any open maintenance at Lakeside?" and get real answers. Spot a problem mid-conversation? It can create the maintenance ticket for you.
CohostIQ MCP In Development
Our own MCP server is in active development. Connect Claude, ChatGPT, or Cursor to your CohostIQ data for the fuzzy queries while the deterministic billing rules keep your statements safe.
Built for Vacation Rental Professionals
Whether you manage 5 properties or 500, CohostIQ scales with your business.
Co-Hosts
Take the chaos out of co-hosting. Track maintenance, manage billing, and keep owners informed.
- Maintenance ticketing & tracking
- Automated owner statements
- Guest communication logs
- Owner transparency
Rental Owners
Own multiple vacation rentals? Get organized with professional-grade tools without the enterprise price.
- Unified reservation view
- Expense tracking
- Revenue analytics
- Vendor management
Finally, Operations That Scale With You
We built CohostIQ because we couldn't find tools that handled the operational side of property management. Your PMS handles guests. We handle everything else.
Every new client or property used to mean hours of setup. Configuring billing, setting up statements, onboarding into your systems. With CohostIQ, that setup is instant. Scale your portfolio without scaling your workload.
Stop spending hours on invoicing every month. Stop tracking expenses in spreadsheets. Get the time back to grow your business and take care of your owners.
Ready to Scale Your Operations?
Stop letting operational overhead hold back your growth. Start your free trial today.